USE OF LISTS BY OUTSIDE ORGANIZATIONS

The granting of membership lists to outside organizations is governed by the
following principles:

  A. Club mailing lists should not ordinarily be given to other general
purpose conservation organizations.  It is appropriate to make a list
available to specialized local conservation groups that are doing work the
Club wishes to see done, but is not prepared to undertake itself.

  B. Every level of the Club has a responsibility to protect our members from
excessive and inappropriate contacts.
 
  C. The procedures given below are intended both to prevent inappropriate
use of member lists and to provide a mechanism by which the number of member
contacts can be centrally monitored and, if necessary, reduced.
1.  Any time that a Group or Chapter membership list goes to an outside
organization for fundraising or any other purpose, the use of the list must
be approved by the Rocky Mountain Chapter.  To safeguard the confidentiality
of the list, either the list must be delivered to a reputable mailing house
under an agreement that it will not be copied, or the use of the list must be
supervised by a designated Sierra Club leader.

2.  Candidates endorsed by the Sierra Club's political process may use Sierra
Club membership lists, subject to the rules and at the discretion of the
Chapter Political Committee, without further approval by the Rocky Mountain
Chapter Executive Committee.

3.  The Rocky Mountain Chapter Administrative Committee has standing
authority to approve the use of lists by outside organizations, provided that
the conditions in A) to F) are met.  The Administration Committee may, at its
option, approve the use of the list, deny the use of the list, or refer the
matter to the full Chapter Executive Committee.

  A. For a Group or Section list, the Group's Executive Committee or the
Section's Steering Committee must approve the use of the list.

  B. For a list of members not confined to a single Group, either the
relevant Chapter Committee Chair or each of the affected Group Executive
Committees must approve the use of the list.
 
  C. When a Chapter Committee Chair requests use of a list of members located
in the territory of three or fewer Groups, all of the affected Group Chairs
must be consulted.
 
  D. The intended use of the list must contain no fundraising content (i.e.,
no possibility of generating a profit for the outside organization).
 
  E. The Rocky Mountain Chapter Political Chair must be consulted if the list
is to be used for political or electoral purposes.
 
  F. The Rocky Mountain Chapter Conservation Chair must be consulted if the
list is to be used for a conservation alert.

4.  If a list is to be used for phoning, a script for the phone calls must be
approved by an appropriate Sierra Club leader before the calling may begin.

5.  Any list provided to an outside organization should exclude members who
do not wish to have their names given to other organizations and members who
do not wish to receive the kind of contact for which the list will be used.
These wishes should be determined from appropriate fields in the Sierra Club
database.

6.  Membership in a Section is not to be included in any information provided
to an outside organization without prior approval by that Section's Steering
Committee.

7.  If a mailing is clearly marked as a joint mailing from Sierra Club and
another organization, it constitutes a mailing from Sierra Club and does not
fall under the requirements of this rule, even if the other organization pays
the costs of the mailing.  However, the confidentiality of the list must
still be safeguarded as described above, and the Administrative Committee
should be informed of the mailing so that it can monitor such joint activity.
The mailing is governed by the policy on internal use of lists.  Such joint
mailings are appropriate for conservation alerts and invitations to an event,
but not for requests to join or contribute directly.